In Spacemaze, we categorize your inventory into 'models' and 'items':
Model: This refers to the general type of product, detailing shared attributes like brand, name, color, and material.
Item: This represents an actual individual unit. Each item has unique features such as its condition or location.
Items are always linked to a model. You might have multiple items of a specific model in your inventory. Updating a model affects all related items, though each item's distinct properties remain intact.
Adding new items
Adding new items of a model not yet in Inventory
To add a new item for a model not yet in your inventory follow these steps:
Using desktop
Navigate to 'Inventory' from the side menu and select ‘Items’.
Click the '+ New Item' button, located at the top right corner.
In the 'Add New Item' form, begin by selecting the location where the item will be placed from the 'Location' drop-down menu or choose from the floorplan if applicable. If the items are placed in different locations, just select the office or floor and move the items later.
Under 'MODEL', enter the model information. ‘Category’ and ‘Display name’ are required.
In the 'PICTURES' section, you may upload images of the model.
Fill in the 'MODEL DETAILS' with the specifics you would like to store such as weight, dimensions, color, material, and any other information.
Enter the number of items of the models you would like to add in the 'QUANTITY' section. If you have QR codes for the items, you have the option to input them here, but it's easier to do this step with a mobile device later.
After specifying the quantity, you have the choice to provide 'ITEM SPECIFIC DETAILS' such as transaction type, and status along with additional notes or comments. Keep in mind that the details entered will apply to all items you’re adding. If the items have differing specifics, it’s best to skip this part and edit the items' details after they have been added to your inventory.
'Save & Add More' lets you continue adding models in the same location; 'Save' finalizes your entry and takes you to the model overview.
For bulk-adding items, click the three dots in the top right corner, choose ‘Import excel file’, click ‘Download template’, complete it, and then upload it back in the same location.
Using mobile device
Navigate to 'Inventory' from the menu and choose ‘Items’.
Click the '+’ button, located at the bottom of the screen.
In the 'Add New Item' form, begin by selecting the location where the item will be placed from the 'Location' drop-down menu or choose from the floorplan if applicable. If the items are placed in different locations, just select the office or floor and move the items later.
Under 'Model', enter the model information. Category and Display name are required.
Upload any images of the model in the 'Pictures' section.
Fill in the 'Model details' with the specifics you would like to store such as weight, dimensions, color, material, and any other information.
You have the choice to provide 'Item specific details such as transaction type, and status along with additional notes or comments. Keep in mind that the details entered will apply to all items you’re adding. If the items have differing specifics, it’s best to skip this part and edit the items' details after they have been added to your inventory.
Click ‘Next’ to proceed.
Select the number of items you’re adding to the model.
If you wish to assign QR codes for the items, click the QR code icons, and scan the codes. Click ‘Save’ to save the model and its’ items to your inventory.
Select 'Add More' lets you continue adding models in the same location; ‘View item’ takes you to the model overview.
Adding items of a model already in your Inventory
To add new items of an existing model in your inventory, please follow these instructions:
Using desktop
Navigate to 'Inventory' from the side menu and choose ‘Items’.
Locate the existing model in your inventory by scrolling through the list or using the search function. Once you find the model, click on it to access the model overview page. If you're aware of the room where items of the model are located, you can use the room filter to find it.
Click the pencil icon to edit the model.
Scroll to the section listing current items of that model.
To add new items, click on ‘+Add New’ within the table. This will add new items without copying any specific details like location from other items. Alternatively, you can select a specific item and click ‘Duplicate’ to create a new item with the same location and details.
You can also add new items of an existing model by clicking the '+ New Item' button in the Inventory section. In the 'Display Name' field, search for and select the model you wish to add items to. Then, enter the quantity in the 'QUANTITY' field.
Using mobile device
Navigate to 'Inventory' from the menu and choose ‘Items’.
Locate the model in your inventory by scrolling through the list or using the search function. Once you find the model, click on it to view existing items.
Tap the pencil icon to get to edit mode.
To add new items, tap ‘+Add item’. This will add new items with the last item’s location. If you want to place the new item in another area, you can select one or more items and move them by tapping ‘Location’ and choose the new area.
Confirm the additions and any changes by tapping ‘Save’.